Legal and Compliance Statement

Expresshub Solutions Ltd (UK) and EHsolutions FZCO (UAE) (collectively referred to as “the Company”) are committed to maintaining the highest standards of legal and regulatory compliance in all aspects of our freight forwarding and logistics operations. This statement outlines our adherence to international trade laws, industry regulations, and ethical business practices, ensuring the integrity and security of our services across the United Kingdom, the United Arab Emirates, and globally.

1. Compliance with International Trade Laws and Regulations

As a global freight forwarder, we ensure strict adherence to all applicable international trade laws and regulations. This includes, but is not limited to:

• Customs Compliance and Documentation:
  • We ensure that all shipments comply with the customs regulations of the origin, transit, and destination countries. This includes accurate and timely filing of customs declarations, proper classification of goods under the Harmonized System (HS) codes, and adherence to valuation, origin, and tariff regulations.
  • Customs Declarations: Our team meticulously prepares and submits all necessary customs declarations, ensuring compliance with local and international customs laws.
• Import and Export Control Regulations:
  • Dual-Use Goods: We strictly comply with regulations concerning dual-use goods, which have both civilian and military applications. Our team ensures that any such goods are properly classified and that the necessary export licenses are obtained before shipment.
  • Controlled Substances: We do not transport controlled substances, including hazardous materials, without full compliance with international regulations such as the International Maritime Dangerous Goods (IMDG) Code and the International Air Transport Association (IATA) Dangerous Goods Regulations.
  • End-Use and End-User Checks: We conduct thorough checks to ensure that goods are not diverted to unauthorized destinations or entities, particularly those involved in prohibited activities.
• Sanctions and Embargoes Compliance:
  • We operate in full compliance with international sanctions and embargoes, as imposed by the United Nations, European Union, United States, and other relevant authorities. We do not engage in business with entities, individuals, or countries subject to these restrictions.
  • Screening and Due Diligence: We use advanced screening tools to verify that all parties involved in our transactions are not listed on any sanctions lists, including the Office of Foreign Assets Control (OFAC), the EU Consolidated List, and the UAE Central Bank’s Sanctions List.

2. Adherence to Environmental and Sustainability Regulations

The Company is committed to sustainable and environmentally responsible practices in all aspects of our operations:

• Environmental Compliance:
  • Maritime Transport: We comply with the International Maritime Organization’s (IMO) regulations, including the MARPOL Convention, which governs the prevention of pollution from ships. This includes compliance with regulations on ballast water management, sulfur emissions, and waste disposal at sea.
  • Air Freight: We ensure that our air freight operations comply with the International Civil Aviation Organization’s (ICAO) environmental guidelines, including those related to emissions, noise pollution, and the transportation of dangerous goods.
• Sustainability Initiatives:
  • Carbon Footprint Reduction: We are committed to reducing our carbon footprint through the use of eco-friendly transport options, such as electric vehicles for local deliveries and participation in carbon offset programs for international shipping.
  • Green Logistics: Our logistics solutions are designed to optimize routes, consolidate shipments, and reduce empty miles, thereby minimizing fuel consumption and emissions.

3. Anti-Bribery and Corruption Policy

The Company maintains a rigorous anti-bribery and corruption policy, in line with global best practices:

• Compliance with Anti-Corruption Laws:
  • UK Bribery Act 2010: We fully comply with the UK Bribery Act, which prohibits bribery and corrupt practices in both the public and private sectors. Our policy covers all forms of bribery, including facilitation payments, kickbacks, and gifts of excessive value.
  • UAE Anti-Bribery Laws: We adhere to UAE Federal Law No. 3 of 1987 (as amended), which criminalizes bribery and imposes severe penalties for corruption offenses.
• Training and Awareness:
  • All employees receive regular training on our anti-bribery and corruption policies, including how to identify and report suspicious activities. We also conduct periodic risk assessments to identify and mitigate potential bribery risks within our operations.

4. Data Protection and Cybersecurity Compliance

We take the protection of personal and business data seriously and comply with relevant data protection laws:

• Data Protection Compliance:
  • UK GDPR Compliance: In the UK, we comply with the General Data Protection Regulation (GDPR), ensuring that personal data is collected, processed, and stored securely and transparently. This includes implementing procedures for data subject access requests, data breach notifications, and data minimization.
  • UAE Data Protection Laws: We comply with the UAE’s Federal Decree-Law No. 45 of 2021 on the Protection of Personal Data (PDPL), which governs the processing of personal data within the UAE.
• Cybersecurity Measures:
  • Information Security Management: We have implemented an Information Security Management System (ISMS) in line with ISO/IEC 27001 standards to protect the confidentiality, integrity, and availability of our information assets.
  • Data Encryption: All sensitive data is encrypted both in transit and at rest, using industry-standard encryption protocols.

5. Equal Opportunity, Diversity, and Non-Discrimination Policy

The Company is committed to fostering a diverse and inclusive workplace, as well as providing equal opportunities to all clients and partners:

• Equal Opportunity Policy:
  • We are an equal opportunity employer, and we do not discriminate against employees, job applicants, clients, or partners on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected characteristic.
  • Diversity and Inclusion Initiatives: We actively promote diversity and inclusion within our workforce, encouraging the recruitment and retention of individuals from diverse backgrounds.
• Non-Discrimination in Service Delivery:
  • We ensure that all clients receive fair and equal treatment in the provision of our services. We do not discriminate in any form in our business dealings, and we strive to meet the needs of all clients, regardless of their background.

6. Export Control and Trade Sanctions Compliance

Given the global nature of our operations, strict adherence to export control and trade sanctions laws is paramount:

• Export Licensing and Compliance:
  • UK Export Control: We comply with the UK Export Control Order 2008, ensuring that all controlled goods are exported only with the appropriate licenses. This includes military goods, dual-use items, and items subject to trade restrictions.
  • UAE Export Control: We adhere to the UAE’s export control regulations, including those related to dual-use goods and goods that could be used for proliferation activities.
• Trade Sanctions Compliance:
  • We do not engage in any transactions with individuals, entities, or countries that are subject to international trade sanctions. This includes compliance with the sanctions programs administered by OFAC, the EU, and the UAE.
  • Ongoing Monitoring and Screening: We continuously monitor sanctions lists and conduct due diligence on all parties involved in our transactions to ensure compliance with trade sanctions.

7. Ethical Conduct in Freight Forwarding Operations

The Company is committed to conducting all freight forwarding operations with the highest ethical standards:

• Transparency and Integrity:
  • We provide clear, transparent pricing for all our services, without hidden fees or charges. We ensure that all agreements are honored and that we communicate openly with clients about any changes in service terms or conditions.
  • Compliance with Freight Forwarding Conventions: We adhere to the international conventions governing freight forwarding, including the Hague-Visby Rules, the Montreal Convention, and the Convention on the Contract for the International Carriage of Goods by Road (CMR).
• Client Confidentiality:
  • We respect the confidentiality of our clients’ business information, ensuring that all sensitive details are handled with the utmost discretion. We have confidentiality agreements in place with all our employees, contractors, and partners.
• Dispute Resolution:
  • We aim to resolve any disputes amicably and fairly, in accordance with the laws of the jurisdiction where the service was provided (UK or UAE). We also offer mediation and arbitration services to resolve disputes without litigation.

8. Intellectual Property and Proprietary Information Protection

The Company is committed to protecting intellectual property rights and proprietary information:

• Use of Intellectual Property:
  • We do not use any third-party intellectual property without proper authorization. This includes trademarks, patents, copyrights, and proprietary technologies.
  • Client Intellectual Property: We protect the intellectual property and proprietary information of our clients, ensuring it is used solely for the purposes for which it was provided and is not disclosed to unauthorized parties.

9. Prohibition of Engagement with Sanctioned Countries

The Company adheres strictly to international sanctions and embargoes:

• No Direct or Indirect Engagement: We do not, directly or indirectly, engage in business with any individuals, entities, or countries that are subject to international sanctions. This includes offering services, conducting transactions, or facilitating business on behalf of or within sanctioned countries, such as North Korea, Iran, Syria, and others as per current international sanctions lists.
• Ongoing Monitoring: We continuously monitor sanctions lists and international regulations to ensure ongoing compliance and to avoid any inadvertent breaches of these laws.

10. Continuous Improvement and Compliance Monitoring

The Company is dedicated to continuous improvement in our compliance practices:

Feedback Mechanism: We have established a feedback mechanism to allow employees, clients, and partners to report any concerns or suggestions regarding our compliance practices.

Regular Audits: We conduct regular internal and external audits to ensure that our compliance measures are effective and up-to-date with the latest legal and regulatory requirements.

Compliance Training: Our staff undergo regular training to stay informed about changes in laws and regulations affecting our industry, ensuring that our practices remain compliant.

11. Updates and Revisions

The Company reserves the right to update or amend this Legal and Compliance Statement as required by changes in law, regulation, or business practices. Any such updates will be communicated to our clients and partners to ensure transparency and continued compliance.

---

For further inquiries or details about our Legal and Compliance practices, please contact us:

UK Office:
Expresshub Solutions Ltd
Unit 7, 17 Swan Court, Leatherhead, Surrey, United Kingdom KT22 8AH
Tel: +44 1372 662614
Email: info@expresshubuk.com

UAE Office:
EHsolutions FZCO
4WA 301-07, Dubai Airport Freezone, Dubai, United Arab Emirates, P.O. Box 54427
Tel: +971 4 298 6609
Email: op@ehsdxb.com